Common Problems With Office Moves & How To Avoid Them

Common Problems With Office Moves & How To Avoid Them

A corporate relocation is a difficult decision, but it is sometimes necessary. Relocating your office can not only take your company where the opportunities are, but it can also boost morale.

Keeping track of the equipment, machinery, furniture, and employee belongings while ensuring that work continues as usual is, however, a difficult task. Take control of efficient planning and execution to alleviate the burden. Here’s a rundown of common blunders made during an office move:

 

Insufficient Planning

Any project, including relocation, can be hampered by poor planning. When it comes to moving to a new office space, planning ahead of time is essential to ensure that everyone knows exactly what they need to do to be productive.

After all, you don’t want to lose important equipment or leave employees stranded in the new office without furniture.

Solution: Assign roles to each employee across all departments so that they are aware of their responsibilities during the transition. To get this right, you’ll probably need to set aside a few weeks for step-by-step planning and organization. It will not only engage employees in the setup of their new workplace, but it may also reduce relocation costs.

Keeping your IT Department in the Dark

Managers frequently overlook the new office’s IT requirements, which can result in decreased productivity.

Disconnecting and reconnecting office technology is one of the most difficult aspects of such situations. All data servers, computers, telephones, and security cameras are included. Many moving companies won’t help you set up your technology at your new location.

Solution: Engage your IT department as soon as possible so that they can devise a plan to safely transfer all of your technological assets. Because technical equipment can be costly and difficult to transfer, it’s a good idea to use secure storage units when it’s not possible to transfer it all.

 

Not Determining the Need for Upgrades

Many businesses fail to thoroughly inspect the new location to determine whether it requires any modifications to make it suitable for work. As a result, the first few days of work are wasted as the staff tries to figure out what they’re missing.

Solution: Provide your employees with a detailed floor plan of your new space ahead of time so they can plan accordingly. Make arrangements for a cleaning service to ensure that your new workspace is thoroughly cleaned before your team arrives.

 

Unrealistic Budget

Have a financial plan in place before relocating your office to cover the known and unexpected costs that may arise during the move. After all, cost control is one of the most difficult challenges that relocation managers face, and you should be prepared for anything.

While speaking with multiple vendors and conducting research for reasonably priced, reputable moving services may appear time-consuming, keep in mind that every penny you save will help you achieve your overall goal.

Solution: Before making a decision, get quotes from as many different vendors as possible and compare their offerings. This not only allows you to save money, but it also allows you to evaluate all of your options before selecting the one that best fits your goals.

Small changes like sharing your new office plan with your employees or updating your clients about your office relocation via social media may appear insignificant. When businesses ignore these seemingly minor issues, however, it can have a significant impact on a newly relocated company’s future.

That is why it is critical to find trustworthy partners with whom to collaborate so that your corporate relocation goes smoothly.